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The Importance to Accept Checks in The Field

In a world where technology is advancing, should your appliance repair business go cashless…probably not since checks are one of the oldest forms of payment.  

While more and more people are using e-wallet to pay for goods and services, savvy appliance repair business owners shouldn’t alienate customers by not accepting paper checks.  Eliminating checks has the potential to result with negative reviews because customers who still prefer to pay for repairs by check will be forced to use another repair company.

In todays world you need to cater to all homeowners to prevent losing business. Much of the older generation doesn’t use smartphones the way Gen X does, which is why they still prefer to pay for services using paper checks. Boomers and seniors haven’t adopted technology at the same rate and still carry traditional wallets and write checks.

There are many reasons why you should offer a variety of payment accommodations for every customer. Some people with high balances stay away from charging on their cards so they don’t incur additional credit card finance charges.

And, checks are less attractive to thieves than credit cards because they aren’t easy assessable and cannot be cashed by just anyone. For thieves this can be hassle to get bank routing numbers, account info, print the checks than try to cash without proper ID. Checking account numbers are not on the black market like credit cards numbers.

Using an app to accept all forms of payments is the future of growing a successful business.  Keep in mind that not all processing apps are created equal; most, like Venmo/Paypal only process credit cards or transfer money.

Most traditional processing apps entail higher costs to cover the processing fees. Even with negotiated low credit card processing rates, business owners spend a fortune each year on transaction fees.

Business owners will pay more in credit card processing fees if they only accept credit cards. Yea, you can build the credit card fees into your repair prices but do you want to run the risk losing business because your repair fees are higher? Not the smartest business decision.

There are far more pros for accepting checks in the field than not, which is why a lot of appliance repairs businesses still prefer to accept checks.

Do you really want to wait and don’t wait batch the weekly and make mass deposit at bank. Cash flow is increased because with mobile check deposits the funds are available in a few days (actual time varies by bank and if check is written from local account vs out of state). Waiting can be risky because a check/checks can get lost or misplaced along the way. 

There is also the risk that funds aren’t in the account if you wait. Than you need to deal with having to get in touch with the customer and either get another check or ask for a credit card.

Accepting Checks Reduces overhead

No processing fees with mobile check deposits using an app like iWallet Business. The app offers credit card processing and remote check deposits. The convenience of using the app is there is no equipment to buy and you can accept checks and remotely deposit check in the field in addition to credit or debit cards.

Decrease Fraud Risk

Checks are safer to upload through a smart phone instead of waiting for technicians to mail them to home office so they don’t  run the risk of losing along the way. iWallet Business App scans checks through a national data base of bad check writers. If the check is flagged as bad, it will catch it in real time. More importantly since your employee is still with the customer this will gives the opportunity to ask for another form of payment.

Prevent Stop Payments

When customers write a check to pay for the repair and you wait to deposit later, you run a big risk of having a stop payment on the check. If customers are not satisfied with the work performed and complain, credit card payments can/will be disputed.  Most credit card companies side on the customer and this will cause the amount to be debited from your account. The funds are returned to the customer without recourse. This is yet another reason why accepting checks is a great option.

Check Guarantee is an added level of check safety, in the event the check bounces. This is good for small or large repairs companies that have a history of customers who bounce checks.

Keys to Accept Check for Payments

Verify the check is written for the right amount. The amount written out should be the same as numerical numbers. Only accept the total amount due. Make sure your technicians verify the following before uploading.

  • Complete name of customer
  • Payee name (you or your business)
  • Correct date
  • Bank ID numbers including account and ABA routing numbers
  • Dollar amount
  • Signature

Don’t waste your time thinking checks are a thing the past, they aren’t! Accepting checks for payment in the field with iWallet Business could set you apart from other repair companies. It is a useful financial processing tool for small to mid-size appliance repair businesses. Accepting checks helps to attract more customers and using iWallet to remotely deposit them can provide a level of security while helping to save with overhead fees.

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The Importance to Compare Different Payment Pricing to see Which Models is Best to Achieve Your Goals.

Payment innovation has evolved and customers are using credit cards for payments more and more because it’s convenient.

But do you know what Interchange Plus, Fixed rate, Cash Discounting and Surcharge Pricing means? If not it this should help you to understand the different pricing models.

Payment Pricing Models

When it comes to credit cards, there are lots of cards your customers will use. Reward cards, platinum cards, student cards, no-fee cards, low-fee cards and travel cards, and each type comes with a different rate for processing. This is a fee that the merchant pays every time someone uses that card.

Every credit card brand (e.g. Visa, MasterCard, Discover) has a published, percentage-based on the interchange fee that they charge every time their cardholders uses their credit card – the cost of authorizing the charge.

Effective Rate

The effective rate is what you are being charged. The best way to know your effective rate is to take a recent statement, look at your fees, than divide that number by how much you processed in credit card sales.

The problem with traditional pricing models is they can hide the interchange cost which allows them to charge a markup. Processors consolidate a variety of rates into a smaller numbers; essentially “round up” to the highest rate in each tier. This makes monthly statements easy to read and makes it hard to see what the real rate the transactions are charged. It also allows the possibility of paying higher rates!

Interchange Plus

Interchange plus, also referred to as “cost plus” pricing, is straightforward pricing. Using cost plus pricing is transparent because it is more difficult to have hidden fees. With this pricing, processors take all the bank fees, card brand fees and pass them to the business owner, then add their markup fee (i.e 20%). You can check out all the interchange rates as they are published by Visa and MasterCard.

With interchange pricing, the business owner pays the non-negotiable interchange fee for the type of credit card and the payment processor markup. The markup is calculated by adding the interchange fee, a basis point mark-up and a per-transaction fee charged by the payment processor.

By showing you the actual interchange costs, interchange-plus pricing allows you to easily see what the markup is. This encourages processors to set reasonable markups plus this transparency helps ensure you are getting the best rates.

Fixed Rate Pricing

The fixed rate model, aka “flat rate” is simple which why it is appealing to appliance repair business owners.  If you want to know your real operating costs, paying a flat rate for processing will make the most sense because there are no hidden fees.

Fixed rate is easy to understand and can result in bottom line savings. Business owners can easily calculate credit card processing fees since the rate is the same each month, no matter what type of card or transaction method is used.

Apps like iWallet offer a consistent low flat rate which is why it lots of appliance repair business owners are switching to this. For budgeting you know what to expect—2.3% processing for businesses that process over one million per year and 2.5% for under.  

Cash Discounting

A true cash discount program gives the customer a discount for cash payments and avoids additional costs. This model passes the cost of acceptance back to customers who choose to pay with a credit card or debit card.

Giving discounts for cash is legal in all of the 50 states and is well received by the customer. Cash discounting has been around for decades and gaining in popularity. Gas stations have used cash discounts for many years. Paying with cash costs the customer a little less per gallon than paying with a credit card. There are a handful of specific rules to follow to stay compliant, be sure to work with a provider that will help you navigate these rules.

Surcharge Pricing

A surcharge program is a type of credit card processing where you charge the consumer an additional fee “surcharge” on top of the cost of service to cover the merchant processing cost. Surcharge programs are currently legal in almost all 50 states.

A surcharge program recoups merchant service fees that are charged when the customer presents a credit card as payment. A surcharge program doesn’t feel as good to the customer because it adds the additional fee at checkout.

Selecting the best option for your business Paying with a credit card is convenient and fast, but the processing rate differs on each credit card with effects your fees. On top of that monthly fees are determined by the card types, and merchant fees are added on top of the actual cost. It can be hard to decide between the different programs so be sure to consider the many before implementing a new program into your operations. Learning the different terms and how they can help your bottom line and potentially keep more money in your bank account.

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Compare Your Credit Card Processing Fees to See If You Can Save Money

The rates that you pay will vary depending on the processor and the pricing model of your individual payment processer.  

If you’re considering a new credit card processor, here’s valuable information to help you compare your options so you won’t be misled.

What is Your Savings Potential?

Check your most recent statement to what you are currently paying. If you process over 1m annually and are paying more than 2.5% this may be a good time to push back on your current provided and ask for a fee reduction.

Or it may make more sense to explore other competitive options to learn how you can save on fees. If you have the tools and education, your decision to stay with current processor or move will be easier.

Interchange Plus

Interchange-plus is a pricing model where credit card processors break down the fees that go to the bank or credit card issuer and their markup. There are two components — the interchange fee determined by the card networks and a markup set by the credit card processing company.

The transaction fees that the merchant’s bank account must pay whenever a customer uses a credit/debit card for payment. The fees are paid to the card-issuing bank to pay handling costs, bad debt costs, fraud and the risk involved in the payment approval.

What you need to understand is that there are hundreds of interchange categories – all with different rates. Different categories apply to different transactions, but the processor doesn’t control when they apply. In any given month, multiple interchange rates will appear on your statement; however these rates are the same no matter which processor you use.

Interchange –is the fee that comes directly from the card networks like Visa and Mastercard.  Payment processors have no control on these rates, and are required to pay.

Plus – The “plus” is the markup that your credit card processor is charging on top of the interchange fee. This is the percentage fee and a transaction cost.

Generally, interchange-plus pricing is more favorable for small businesses compared other with pricing models such as This is because interchange-plus is not only more transparent, but businesses usually end up paying lower processing costs with this model.

Here’s how interchange-plus stacks up compared with other common pricing models.

Tiered Pricing

Tiered pricing is probably the most common credit card processing model because it simplifies your fees by breaking them down into three main tiers — qualified, mid-qualified and non-qualified.

Qualified Rates –Transactions that fall under this category have lower fees attached to them,

Mid-Qualified – Is the percentage rate charged whenever they accept a credit card that does not qualify for the lowest rate

Non-Qualified –These transactions will charge your higher rates for.

The nature of a transaction will determine the category in which it belongs. Debit cards and non-reward credit card transactions typically fall under the qualified rate, while transactions involving corporate cards, higher rewards cards, and card-not-present transactions would be under the non-qualified category.

Since your transactions are categorized into 3 tiers, the tiered model makes your statement easier to read. The major downside is the tiered pricing model lacks transparency when it comes to your fee breakdown.

Blended Pricing

Blended rates are bundled so that the merchant is paying one overall cost each month which includes a percentage of the transaction total plus a flat fee. This pricing model is used by Square, Stripe and PayPal and the rate might be 2.6% plus 10 cents for in-person transactions. There is no clear way to determine what you are paying becasue fees are charged at an equal and unchanged rate month-to-month.

Flat Rate

Flat Rate pricing means that the credit card processor is charging one flat rate for all credit card transactions, regardless of the fluctuating interchange rate. This model is designed to cover all aspects of your processing in one cost.

Don’t Forget Hidden Fees

Be sure to read the contract because sometimes there are hidden fees that add up.

Cancellation Fee – Many processors use contracts with cancellation fees. They know that once you sign that contract, which are usually three years, you’ll have to pay to get out of it.

Processing equipment – Companies like Square, Cover and require the purchase of card readers or POS equipment.

If you want to take more money to the bank by saving on processing fees you should consider iWallet Business App. iWallet has two flat rate processing plans; one for under 1m and 1 for over 1m. No fees to sign up, no equipment to purchase and you can cancel anytime for free.  Understanding what is the best payment processing will help you save money. Do your processing research and select the best pricing model for your business needs.

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Appliance Repair Mobile Check Processing Costs

Check processing for appliance repair business sounds simple right? It can be low cost and easy if you understand the different ways to process checks and the costs associated.

There are different factors to consider when you’re running a small to medium size appliance repair business. Having a good grasp on financial costs will help you to save time and money on mobile check deposits.

Today’s business owners can benefit more by using mobile check deposits than by using their traditional bank checking account deposit feature. There are a range of options to consider when they are considering mobile check processing.  

Manual Machine Swipe Electronic Check Processing Costs

Manual swipe machines help small businesses to process several checks at a time. While it sounds fast and easy there is a monthly cost as high as $100 to rent the check scanner equipment.

Do you want the money in the bank ASAP? If yes this is not the best check deposit method because cash flow will be slow. Checks will need to be mailed or dropped at the office. This takes time having employees drive to drop off and time for administrative staff to process. You also run the risk of losing checks along the way.

Mobile Check Processing Cost

Using iWallet Business, a free app that allows your technicians to accept checks and make mobile check deposits anytime, anyplace. The app offers more benefits than traditional ATM deposits.

There is a monthly mobile check processing cost of $50 a month for up to 1400 checks per year. Using this method will actually save you money in the long run because there is less back end administrative cost. You also do not have to pay for gas for all the trips to the bank, which these days saves a lot of money too.

Mobile check deposits are great because check payment processing is accepted instantly using a smart mobile phone or tablet. No extra fee for equipment to purchase or to rent.

Accepting checks at time of completed work and using a smart phone to instantly deposit also saves time. Technicians have 24/7 mobile check processing and accounting has 24/7 real-time, consolidated reporting and banking.

Check Return Cost

The ability to make real time, mobile check deposits with iWallet can also potentially help eliminate return check costs. A returned check fee is when someone gives you a check, but they don’t have the funds to cover it. While you don’t plan for returned checks but it happens all the time. This also happens when an account has been closed or if the customer decided to stop payment because they may not have been satisfied with the work performed.

Your techs in the field do a big job and accept a large check for payment, it could takes days before it gets deposited which slows cash flow.  Between the time of repair and when the check gets deposited, there is no money in bank account due to non-sufficient funds.

Now you’re faced with two issues, a charge for returned check, you have to waste time and go back to the customer to work out another payment source. While this situation is not your fault it is impossible to know how much the check writer has in their bank account, the depositor is still the one held responsible to pay the fee.

To potentially help to avoid returned checks us iWallet for all mobile check processing. The app that runs all checks through a national data base of bad checks. If the check writer is on the list you will be alerted instantly and the technician can ask for another form of payment on the spot. 

Check Guarantee Cost

Check guarantee is another mobile check processing add-on feature which provides appliance repair businesses with check protection to eliminate the risk of non-sufficient funds. This feature helps business owners prevent getting burned by a bad check writer who clears the fraud database but doesn’t have enough funds to cover the work performed.

For a fee of 1.5%-2.3%, during the mobile check processing transaction, you can transfers the risk to the processor, and you will be guaranteed to receive funding on the check. It is simple process, during the transaction where the merchant transfers risk to the processor and funding is guaranteed.

Best Small Business Mobile Check Processing App

Mobile check deposits for personal use is very common, having the ability for multiple technicians to make mobile check deposits into a business account will be too with iWallet Business app.

Anyone can test iWallet Business because there is nothing to buy, no sign up fees and you can cancel anytime without additional cost. With this app you can accept all types of checks, including personal, business and travelers.  It is the best 21st century mobile check processing app for appliance repair businesses with two or more field technicians.  

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5 Ways for Small Businesses to Accept Checks

Many small business owners are so busy with their daily operations that they haven’t done their homework and looked into new ways to accept payments.  And what works well for one small business doesn’t always for another.

Today there are more choices than ever when it comes to depositing checks. One size doesn’t fit all but knowing what’s important to your small business will help. Do you want to save time by not driving to the bank and get more time back in your day? How about reducing back office work and eliminate manual banking? Does improving cash flow sound good? Or do you want to help reduce check fraud? 

The rise of new technology has opened up new opportunities to stream line small business everyday needs. Here’s a look at the difference between traditional bank deposits, manually swipe check deposits and remote check mobile deposits to see what is right for your business.

Traditional Banking

Most banks have physical locations to deposit checks but it is not the most efficient use of time. It just makes sense if you need to speak with someone but do you really need your employees doing that?  Your cash flow will be slower if they only have time to go once a week. It is also a poor use of time to have your field workers drop off every day.

If you save your deposits for a weekly run and have multiple to process, plan on waiting in line. Tellers are becoming obsolete because banks are replacing them with ATM machines,  inside and outside of the local branch. ATM deposit can be tricky especially if it eats your check. Once it gets chews there is no way to pull out. You will have to contact the customer for another if badly shredded. If you issue deposit only ATM cards, remind employees not to forget their pin. The last thing you need is to delay cash flow any longer.

The other downside for a small business waiting to deposit at a local bank is the risk of accepting a bad check or have insufficient funds. The best option is to be able to deposit at time of sale or service. This way you can correct the issue by accepting another form of payment if needed. needed.

Manual Machine Swipe

Many small business still use a device and have checks delivered to the office to be manually swiped, however this process is becoming somewhat outdated. If you have a team of two or more field workers they need to take time out of their work week and drop off their checks. While this is often impossible for companies with huge fleet in multiple locations across different cities. They usually end up have checks batched and sent to the home office. Both of these formats reduce cash flow and open up the possibility of misplacing or losing checks.

Manually type

Businesses that use services like Clearant & Swipe simple make check deposits worry free, but are they? This form of check acceptance allows you make deposits directly into your account without a trip to the bank. But what about the cost, is there a big fee associated for this? Does it scan databases for bad check writers?

With a PC

Using a PC to process checks has the same downsides as manually processing to transfer funds from the checking account to your merchant bank account. While it eliminates employees depositing at the local bank or batching and sends in to the office, it still slows down cash flow.

Mobile/Remote Check Deposit

What lots of savvy small business owners use these days is opt to use remote deposit, the process of recording a check image which can be transmitted electronically in place of a paper check. The process of taking a picture from any smart phone is seamless through the mobile app and the funding is faster.

Some of the advantages of using an app like  iWallet Business is field technicians can upload check anytime, anywhere, eliminating the need to visit a bank or batch weekly and send to the office. You get a quick consolidation of deposits from multiple locations. iWallet also runs checks through a database and scans banking info against a national database of bad check writers in real time. This will help mitigate check fraud or bad checks.